Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$65,000 to $75,000

Education

High School / GED

Travel

None

Security Clearance Required

Secret

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

M&E Support Contract Administrative Analyst Roles and Responsibilities:

The Administrative Analyst will provide complex and high-level administrative and programs support functions for the M&E Program Manager and various Task Leads on the program. Perform tasks in the administrative management of the overall program support offices. This may include interpreting administrative policies, developing and implementing local policies, defining administrative requirements, and providing advice to management on related issues. Independently perform administrative management functions. Apply new policies, provide advice on requirements, maintains administrative systems and prepares administrative paperwork. In fulfilling these responsibilities, perform a wide variety of technical and program management tasks and assignments.

• Performs complex administrative support functions to include coordination of high level managerial presentations and management and coordination of the Program records. Advises management on program issues and provides interface with pertinent Alutiiq and Subsidiary officials.
• Develops and maintains all Program Websites, SharePoint sites, providing updates on a weekly basis. Ensures all materials for respective pages stay current. c)
• Utilizes Power Point, Excel and Access computer programs in order to prepare files, charts and slides, for high level managerial presentations, to update, budget presentations, facility management and training seminars. Plans, initiates, develops and verifies charts, slides, etc. through all stages for final presentation. Reviews and analyzes the data for technical accuracy and makes final recommendations and modifications to the exhibits.
• Responsible for preparing, coordinating and releasing country clearance request cables, final notification tables, appropriate travel memos, and visa requests for the traveler. Ensures the timely receipt of employee’s travel orders, passport, visas, and tickets by maintaining close liaison with the appropriate travel offices. Informs the office Director/Division Chief and traveler of any potential delay and offers a recourse in action to maintain the original travel schedule
• Administers Program manager’s and various team members travel reservations, itinerary, and request forms for approval.
• Establishes, maintains and updates the Travel Standard Office Procedures Manual to ensure the achievement of the office objectives to facilitate the smooth flow of travel preparations. Ensures compliance with Alutiiq and Contractual policies.
• Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations. Oversees the preparation of meeting minutes, presentations and reporting documents; the compilation and proper filing of project documents;
• Assists with procurement tasks for OBO/FAC. Prepares procurement requests. Prepares and reviews purchase order for supplies and non-expendable property such as equipment, to include personal computer hardware and software and other specialized equipment necessary to the effective functioning of the office.
• Assists with personnel space planning and management of the office supplies, materials, and equipment to include maintaining an inventory of non-expendable items.
• Performs work involving the collection, compilation, research, and/or tracking of data and programs information in support of various program functions. This effort involves coordination and consultation with technical employees and managers across various Task Orders.
• Gathers information, identifies and analyses issues, and develops recommendations to resolve problems and situations in work-flow, work distribution, and organizational administration.
• Develops new or modified work methods, organizational structures, records and files, management processes, staffing patterns, procedures for administering program services, guidelines and procedures, and automating work processes for the conduct of administrative support functions or program operations. Analyzes and makes recommendations concerning the centralization or decentralization of operations.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Qualifications and Education Requirements

• Knowledge and mastery in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or professional personnel, or substantive administrative support functions. This level includes knowledge of pertinent laws, regulations, policies and precedents which affect the use of program and related support resources.
• Knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization.
• Knowledge used to plan, schedule, and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting.
• Knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity.
• Ability to obtain/maintain a Secret Clearance

Preferred Skills

• Associates or Bachelor’s Degree
• PMP Certification 

Afognak Native Corporation, Afognak Commercial Group LLC, Alutiiq LLC, and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status or any other characteristic protected by applicable federal, state or local laws.

The pay range information provided is a general guideline. The pay rate offered will be determined based on the candidate’s experience and qualifications, as well as geographic locations, market data, and other business considerations, as permitted by law.

Our full range of benefits include medical, dental, vision, disability protection, life insurance, prescription coverage, voluntary benefits, paid leave, and 401(k) retirement. Positions covered by the McNamara O’Hara Service Contract Act (SCA), Davis-Bacon Act (DBA), or a Collective Bargaining Agreement (CBA), or Fair Labor Standards Act (FLSA) will comply with the statute or CBA requirements as well as other client–customer contract requirements (all benefits are subject to eligibility requirements). For more information, please visit our Company’s Career page.